Camp SFS 2019 Policy
Registration Dates, Payments, Discounts, Refunds, and Fees

    

Registration Dates

Early Registration: ends 24th February 2019

Regular Registration: 25 February - 31 July 2019

Payments

Registration payments must be made via Korean Won wire transfers.  All registrations without payment within 24 hours of receiving invoice are deleted.  Indicate the invoice number or Student ID on the transaction and keep a copy of the wire transfer receipt.  

Camp SFS Bank Details: Hana Bank 230-910007-34005 Seoul Foreign School

Discounts

Early Registration discounts are given to those registered before 25 February 2019.

 

Refunds

All payments are 50% refundable within three days of registration.  All payments are non-refundable after three days of registration.  Any payments lost due to withdrawal from a program will be contributed to Camp SFS.  Cancellations by Camp SFS are 100% refundable. 

 

Fees

No additional fees for registration changes prior to 25 February 2019.  A 70,000KRW fee will apply for all changes (per student and per session) starting 25 February 2019. 

All change requests are made based on availability.

Medical Packets, External Student Medical Forms, and Special Needs

Medical Forms

New SFS students who will be attending SFS from Fall 2019: 

New Student Health Form

 

External students who will be attending ONLY Camp SFS during Summer 2019:

Report of Medical Examination Form

Special Needs

It is the parent/guardian's responsibility to communicate any special concerns or required accommodations for a student.  Disclosure of these issues allow Camp SFS staff to prepare appropriately.  Failure to fully disclose all issues may result in a student not being able to participate in camp.  Please email Michelle Kim, Camp SFS Camp Director, to communicate any special concerns or required accommodations HERE.

Medication Authorization Form and Fever Policy

Medication Authorization Form

All prescription and over-the-counter medication requires a Medication Authorization Form to be signed by a physician and parent, when the student arrives on campus.  This form must accompany the medication when it is checked in by the student or parent to the SFS Health Office.  (Link to Medication Authorization Form)  Note all medication needs with complete instructions for its administration.  Instructions need to be written on the medication bottle with a list of possible side effects obtained from your doctor and/or pharmacist.

Fever Policy

A fever at SFS is measured with an ear thermometer and is defined as a fever when a student has a temperature reading of 37.8°C (100°F) or higher.  Students with a fever are required to go home, after a parent/guardian is contacted for early pick up.  Students will not be allowed to take the school bus home or stay at school including the Health Office to rest for an extended period of time.  If parents are not able to collect their child, alternative pick-up arrangements need to be made within the hour of the first phone call from the Health Office.

Students are not to return to school until they are fever-free for 24 hours without the use of fever-reducing medications.

Absences

Notify Camp SFS Office if your child is going to be absent.  It is the responsibility of the parent/guardian to alert Camp SFS of any unforeseen absences.

Camp SFS Office Email: challenger@seoulforeign.org

 

Pick Up and Drop Off Policies

Seoul Foreign School Camp SFS will not be responsible for the supervision of students before/after summer camp hours of 08:30-15:00.

    

Early Drop Off Policy

Drop-off time without an adult is 08:00-08:30am.

Late Arrival

Check in at the Camp SFS Office and a leader will take the student to class.

Early Pickup

Designated parent/guardian needs to come to the Camp SFS Office to pick up students.  Notify Camp SFS Office ahead of time to give Counsellors time to prepare student prior to pickup.  Early pickups are encouraged to be before 2:00pm. 

Campers without a written authorization note from their parent/guardian and a confirmation call with a Counsellor will not be allowed to leave camp.

Camp SFS Office Email: challenger@seoulforeign.org

Late Pickup

Kindergarten through Grade 5 students that are not picked up between 15:00-15:10 will be escorted to the Camp SFS Office.  Seoul Foreign School Camp SFS will not be responsible for the supervision of students before/after summer camp hours of 08:30-15:00.  If for unforeseen reason a child can only be picked up later than 15:10 please notify the Camp SFS Office immediately.

Camp SFS Office Email: challenger@seoulforeign.org

Walking Home

Email challenger@seoulforeign.org to authorize campers to use public transit or walk home.

Sibling Pickups

Email challenger@seoulforeign.org to authorize older siblings to pickup younger siblings. 

For everyone’s safety, all students during Camp SFS hours, regardless of age, must be registered with Camp SFS in order to be on campus.  

Card Check-In/Check-Out System

School Bus Riders

All students riding the school bus must use their Student ID Card to Check-In when getting on the bus in the morning and Check-Out when getting off the bus in the afternoon.  

Student ID Cards will be distributed on the first bus ride to school. 

Campus Check-In/Check-Out

All students, including school bus riders, must use their Student ID Card to Check-In upon arrival on campus in the morning and Check-Out when leaving campus in the afternoon.

Student ID Card Replacement Fee

10,000won

Behavior Expectations  

Student Behavior Expectations

- act respectfully at all times when on campus and school bus

- take responsibility for their actions

- be honest

- be caring in their relationships with others

- talk to a Counsellor/teacher if they are uncomfortable with any experiences

- use the campus common language: English

Discipline Procedures

If a student does not meet behavior expectations, Camp SFS will take the following steps:

- redirect student to more appropriate behavior

- if inappropriate behavior continues, student will be reminded of behavior expectancy and be asked to decide on action steps to correct behavior

- if inappropriate behavior continues, as a final action step, parents will be contacted and student may be withdrawn from camp

 

Examples of Unacceptable Behavior

- refusing to follow behavior expectations

- using profanity, vulgarity or obscenity

- stealing or damaging property (personal or Camp SFS property)

- refusing to participate in activities or cooperate with staff

- disrupting a program

- leaving a program without permission

- endangering the health and safety of children and/or staff

- use of illicit drugs, alcohol or tobacco or sexual conduct of any kind

- teasing, making fun or bullying of other students or staff

- fighting of any kind

Camp SFS reserves the right to withdraw student registration in an event of continuous unacceptable or disruptive behavior.  In this event there will be no refund for any remaining classes.

Photograph Release

Camp SFS requests the use of participant’s photograph, video, and/or voice recording taken during Camp SFS, for promoting purposes in publications and websites.  If parents need to decline, notify Camp SFS Office at time of registration.

Camp SFS Office Email: challenger@seoulforeign.org

Swim Level Testing

If swimming instructors are uncertain of a participant’s swimming ability, level testing will be assessed at the beginning of a session.  Students will be sub grouped within a class according to their swim level.  Parents are encouraged to communicate all information necessary to instruct their child in the pool for the safety of all participants. 

Bus Policy 

 

Click HERE to view Camp SFS Bus Policy 

Food, Clothing, & Personal Items

Camp SFS is peanut free. Peanuts and products containing peanuts are not allowed on Seoul Foreign School campus and buses.  Water fountains are located throughout the campus and students are encouraged to bring reusable water bottles to camp every day.

For special diet requirements, students are welcome to bring lunch/snack from home. Refrigeration is not available.  No glass containers allowed.  Food sharing is not permitted.

No open-toed shoes allowed.  Sneakers are highly recommended.

Do not send valuables to camp.  Camp SFS is not responsible for lost of stolen items.  Mark first and last names on all belongings.  Lost and found itms will be kept for one week, from the end of each camp, before items are donated.

Weather & Air Quality

During excessively hot weather, daily schedule and activities may be modified to provide activities better suited for each grade level.  In the event of lightning, all swim classes are terminated and students are evacuated to dry land. 

Daily air quality measurements are referenced from Air Visual, available via phone app and online.  Set location to Seoul Foreign School Campus, Share Code: 39MBMMRK.  Refer to the SFS Air Pollution Guideline below to understand the impact on student outdoor activity.